Commitment to User Privacy
KYR Limited is committed to protecting your privacy. This policy sets out how we will use any personal data that we collect from you, or that you provide to us. Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it. If you have any questions or concerns, please e-mail firstname.lastname@example.org.
We are committed to protecting your privacy and complying with our data protection obligations under the Data Protection Act 2018 (the DPA 2018), the General Data Protection Regulation 2016/679 (the GDPR) and any other applicable UK legislation (together, Data Protection Law). For the purpose of Data Protection Law, the data controller is KYR Limited, a private limited company incorporated in England under company number 12157283.
The information we collect from you
We will collect and process the following data about you:
Information you give us. This is information about you that you give us by filling in forms on our site kyr.org.uk (our site) or by corresponding with us by phone, e-mail or otherwise. It includes information you provide when you subscribe for updates on our site, participate in discussion boards, instant messaging or other social media functions on our site, complete a survey promotion or survey and when you report a problem with our site. The information you give us may include your name, address, e-mail address and phone number.
Information we collect about you. we will automatically collect the following information when you visit our site: your IP address; browser type; operating system; referring website addresses and information about your visit, including access times, page response times, download errors, length of visits to certain pages, page interaction information (such as scrolling, clicks, and mouse-overs), and methods used to browse away from the page.
More details about cookies can be found at:
How we use the information and our lawful basis for doing so
Information you give to us
We will use this information to carry out our obligations arising from any contracts entered into between you and us (including where purchases on our website or application are made) and to provide you with the information and services that you request from us; to provide you with information about other services we offer that are similar to those that you have already purchased or enquired about; to notify you about changes to our service; and to ensure that content from our site is presented in the most effective manner for you and for your computer.
Information we collect about you
We will use this information: to administer our site; to improve our site; to allow you to participate in interactive features of our services; to keep our site safe and secure; to measure the effectiveness of advertising we serve to you and others, and to deliver relevant advertising to you; to make suggestions and recommendations to you and other users of our site about goods or services that may interest you or them.
We process your personal data where the processing is necessary for the performance of a contract with you, or in order to take steps at your request prior to entering into a contract with you (including where purchases on our website or application are made); where the processing is necessary for the compliance of a legal obligation that is applicable to KYR; and where the processing is necessary for the purposes of our legitimate interests. In some cases we may process your personal data based on your consent. We will not be able to perform our contract with you for purchases if you do not agree to our processing of your personal data.
Where we carry out personal data processing based on our legitimate interests we have ensured that our interests are not overridden by the interests or fundamental rights of individuals. We have identified our legitimate interests as fraud prevention; IT security and network administration; providing useful content to our members; keeping our website optimised; facilitating user communications and enquiries; carrying out marketing activities to promote our services.
We may use profiling in order to enhance your user experience and to present you with advertising that is relevant to you and in line with your browsing history and past purchases. We do not carry out any automated decision making.
If you exercise your right to object to profiling, then we will unsubscribe you from your membership and stop processing your personal data in accordance with our data retention policy.
Information sharing and where we store the information
We may share your personal data with third party service providers in order to fulfil your order or perform processing or other specialised services; if we need to enforce our terms and conditions or comply with applicable laws; or in connection with the contemplated or actual financing or disposal of all or part of our business or assets.
The data that we collect from you may be transferred to, and stored at, a destination outside the European Economic Area (“EEA”). We will only transfer your personal data outside of the EEA to jurisdictions that have been recognised by the European Commission as having an adequate level of protection or where the transfers are made with appropriate safeguards in accordance with applicable privacy laws.
All information you provide to us is stored on our secure servers. Any payment transactions will be encrypted. Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.
How long do we keep your personal data
We keep your personal data for as long as required for the purpose for which it was collected, and to comply with any legal requirements, including minimum retention periods. When your personal data is no longer required, it will be deleted. We keep our data retention policy under regular review to ensure that we are not processing your personal data for longer than necessary.
We have put in place appropriate technical and organisational measures to prevent your personal data from being accidentally lost, accessed in an unauthorised way, altered or disclosed. We have put in place procedures to deal with any suspected personal data breach and will notify the ICO and/or you of a personal data breach where we are legally required to do so.
Links to other websites
Our site may contain some links to other websites. Please be aware that KYR is not responsible for the privacy practices of such other sites. This privacy notice applies solely to the information collected by KYR.
Your legal rights rights and how to exercise them
You have the following data protection rights in relation to your personal data that apply in certain circumstances:
Right to erasure: You can ask us to erase or delete all or some of your personal data.
Change or correct data: You can also ask us to update the data we hold about you. Object to, or limit, our use of your data: You can ask us to stop using all or some of your personal data or to limit our use of it.
Subject access requests and portability right: you can ask us for a copy of your personal data and can ask for a copy of personal data you provided in machine readable form.
Withdraw consent at any time where we are relying on consent to process your personal data.: This will not affect the lawfulness of any processing carried out before you withdraw your consent. If you withdraw your consent, we may not be able to provide certain products or services to you. We will advise you if this is the case at the time you withdraw your consent.
Object to direct marketing at any time: you can object to receiving direct marketing from us at any time.
If you believe that we have not adhered to this Policy, please notify us by email at email@example.com and we will try to solve the problem promptly. If you are not satisfied with our response, or have any other queries, you can also contact the Information Commissioner at or 0303 123 1113.
Notification of changes
We will keep this noticy updated in line with new legislation and best practice. When we do, we will also revise the “last updated” date at the top of the notice, and make it clear on our website that the notice has been revised.
Last Updated: 27 August 2019